What You’ll Be Doing:
- May include, but not limited to:
Accounts Payable Process Management:
- Weekly check run and ACH payment management: Ensuring vendors receive payment within terms, cash management on capital projects.
- Expense coding management: Liaison to operations managers on correct coding of expenses.
- Maintain vendor relationships: Work with vendors to secure favorable payment terms.
- Optimized cash flow management: Take advantage of terms and early payment discounts.
- System Administration: Manage the AP Workday System, ensuring data integrity, implementing system updates, and optimizing workflows.
Accounts Receivable Process Management:
- Open Balance reporting: Setup and process improvement of weekly Open Balance Report, followed with oversight of communication to Finance managers, sales and catering teams, and hotel GM.
- AR Aging reporting with metrics: Implement process for monthly AR Aging Report production from Opera (reconciled to Balance Sheet), combined with monthly metrics.
- Historical trends analysis: Tracking historical Sales and AR monthly trends for analysis and assistance with budgeting and forecasting.
- Customer invoicing management: Oversee the accurate and timely generation of customer invoices, including verifying pricing, quantities, and billing details.
- Collections Management: Establish and execute collection strategies to proactively contact customers with outstanding balances, negotiate payment plans, and escalate overdue accounts to appropriate channels. Work with Controller and collections attorneys to move accounts through collections process.
- Credit Analysis: Evaluate customer creditworthiness, set credit limits, and manage credit risk by reviewing financial information and making informed decisions.
- Policy Development: Establish and maintain company AR policies and procedures, including payment terms, late fees, and collection guidelines.
Fixed Asset Management:
- Compliance: Ensure adherence to all relevant accounting standards and regulations regarding fixed asset practices.
- Internal Controls: Establish and monitor robust internal controls to safeguard assets and prevent fraud. Conduct periodic internal audits to assess compliance with FA accounting policies and procedures.
- Auditing and Compliance: Coordinate with external auditors and Greenleaf Capital to facilitate the fixed asset audit process, providing necessary documentation and explanations.
Cash System Management:
- POS Outlet System Management: Ensure accurate processing of cash transactions at the point-of-sale, performing audits at random.
- Oversight of Cash Banks: Perform regular cash counts, and reconcile daily sales reports, identifying and addressing discrepancies in cash transactions, preparing and securing daily bank deposits.
Balance Sheet Account Reconciliation:
- Establishment of Standardization of Reconciliations: Establishing best practices to standardize the reconciliation format and process across all balance sheet accounts and companies.
- Reconciliation SOPs: Team lead for creation of SOP documentation for performing each reconciliation process.
- Reconciliation Review: Performs regular reviews of complete balance sheet recs.
- Continuous Process Improvement: Team lead for reconciliation process improvement before and after Workday implementation.