What You’ll Be Doing:
Accounts Payable
- Ensure that all payable transactions are posted regularly
- Ensure payments to vendors are generated on a timely basis
- Ensure documentation for all payments is properly maintained
- Recommend and suggest improvements to the Controller
- Verify the arithmetical accuracy of all invoices before payment
- Prepare payments and present to the Controller for approval
- Reconcile statements from suppliers against invoices and resolve discrepancies
- Review month-end accounts payable aging and addresses any outstanding items
- Ensure that the A/P system has proper information for all vendors by maintaining
- completed and signed W-9s
- Input credit card coding and pay CC bill on a monthly basis
- Prepare year-end 1099’s and applicable filings for Controller’s review and approval
- Prepare and present monthly and additional reports as set by Controller
- Other duties as assigned by Controller
Accounts Receivable
- Reconcile invoices and payments in the finance software
- Prepare deposits and ensure deposits are made and recorded on a regular basis
- Actively review finance software and support documentation to pinpoint and
- research short payments, skipped invoices, and past due balances
- Record daily revenue for all F&B outlets, Ice Events, and Ticket OƯice
- Record all event invoices and settlements and upload into financial software
- Support external and internal requests related to accounts receivable
- Assist in refining billing and contract review processes and procedures with a focus
- on continuous improvement
- Work directly with the Kwings, Ice Events, and Special Events teams to align
- invoicing and collection processes. Manage invoicing and collections for all SMC
- business units across within Wings Event Center, Wings West, and Wings West Old
- Burdick’s.
- Maintain a relationship as the primary point of contact for sponsorship receivables
- Prepare and present monthly and additional reports as set by Controller
- Other duties as assigned by Controller